ZappInvoice

For sole traders

Simple invoicing for Australian sole traders.

When you're a sole trader you're also the sales team, the scheduler, the person doing the work and the bookkeeper. ZappInvoice is built to take the last one back.

Free plan available. Paid plans from A$14.99/month.

The real problem

It isn't that invoicing is hard. It's that it's never the priority.

Invoicing competes with doing the actual work, and the actual work always wins. So invoices go out late, follow-ups don't happen, and receipts accumulate somewhere until tax time forces the issue.

Admin that fits between jobs

You don't have an afternoon for paperwork. Quoting and invoicing are built to be finished in the time it takes to have a coffee.

Following up without the awkwardness

Chasing a late payment from someone you'd like to work for again is genuinely uncomfortable. Automatic reminders do it for you, politely and on time.

Payment while you're still there

Waiting on a bank transfer is optional. Take the card payment in person and the invoice is settled before you've left.

BAS-ready records, kept as you go

Scanning a receipt captures the GST split there and then, so quarterly reporting is a read-out rather than a reconstruction.

A typical week

What this looks like in practice.

Not a feature list — the actual sequence a one-person business runs through.

Monday

A prospective client asks what it'll cost. You send a branded quote from your phone before the conversation goes cold.

Thursday

The job's done. The quote becomes an invoice without re-typing, and you take the card payment before you pack up.

Ongoing

Materials, fuel and supplies get photographed as you buy them, so the expense record builds itself.

The thing that makes this work isn't any individual feature — it's that the quote, the invoice, the payment and the expense are the same record. See how the whole workflow fits together.

Getting the paperwork right

Sole traders in Australia have specific things to get right on the documents they send — what identifies your business, how GST is shown if you're registered, and what a customer needs in order to pay you without querying it first.

We've written a plain-English guide to what to put on an Australian invoice, including where the general guidance ends and where you should check with the ATO or your accountant.

Questions

Sole trader questions, answered.

It is designed specifically for sole traders and other one-person businesses, covering quoting, invoicing, payments and expenses without the general-ledger complexity of full accounting software.

Yes. Not every sole trader is registered for GST — registration is generally required once turnover reaches the ATO's threshold. ZappInvoice is useful either way, but you should check your own registration status with the ATO or your accountant, and only issue tax invoices if you are registered.

ZappInvoice handles the day-to-day record of what you invoiced and what you spent, with GST captured as you go so the records stay BAS-ready. Many sole traders still use an accountant at tax time, and having clean records through the year makes that engagement cheaper and faster. ZappInvoice is not a tax agent and does not lodge anything for you.

Yes. GST is recorded on invoices you send and on expenses you scan, and BAS reporting is included on the Pro plan. What you get is a set of records that are already in the right shape — you or your accountant still handle the lodgement.

Yes. ZappInvoice is built mobile-first, on the assumption that the admin gets done between jobs rather than at a desk.

Keep exploring

Tap to Pay

Take card payments on your phone instead of waiting on a transfer.

Receipt scanning

Capture expenses in seconds so records build through the year.

Pricing

Free plan, plus simple paid plans in Australian dollars.

Get your evenings back.

ZappInvoice is launching soon. Join the early access list to be among the first to try it.

Be among the first to try ZappInvoice.