ZappInvoice

Receipt scanning · OCR

Turn receipts into expenses automatically.

Expense records are the part of running a small business that everyone puts off. Scan a receipt and ZappInvoice extracts the total including GST, the GST amount and the total excluding GST, then creates the expense entry — so it happens in the moment instead of never.

Be among the first to try ZappInvoice.

Why it's worth doing properly

The receipts aren't the problem. The typing is.

Everyone knows they should record expenses as they go. What stops them is that recording one takes longer than the purchase did.

Snap it, don't type it

Photograph the receipt and ZappInvoice pulls the amounts off it, rather than you keying figures into a phone keyboard.

Done in seconds, on the spot

Capture the expense when you get the receipt — at the counter, in the van, at the supplier — not in a three-hour session months later.

Nothing lost in the glovebox

The record exists as soon as you take the photo, so a faded or missing paper receipt stops being a problem.

Income and spending together

Expenses live beside your invoices and payments, so you can see what actually came in and went out.

How it works

Three steps, a few seconds.

  1. 1

    Photograph the receipt in the app.

  2. 2

    ZappInvoice reads the amounts off it and drafts the expense.

  3. 3

    Check it, adjust anything that needs adjusting, and save.

What the scan picks up

Three figures, which is what an expense record actually turns on:

  • Total including GSTWhat you actually paid at the counter.
  • GST amountSeparated out, so the tax component is already isolated.
  • Total excluding GSTThe GST-exclusive figure your reporting needs.

On accuracy

OCR reads what is legible on the receipt. A crumpled thermal receipt that has been in a pocket all week will read less reliably than a clean one — which is why every scanned expense is reviewable before you save it, rather than being filed automatically.

Where it fits in the workflow

Receipt scanning is the last step of the loop ZappInvoice is built around: you quote and invoice the job, you take the payment, and then you capture what the job cost you.

Keeping all three in one app is the point. Income in one tool and spending in another means neither one can tell you what you actually made.

It also means the GST split is already done. Because each scan separates the tax component at the moment of purchase, your records stay BAS-ready instead of becoming a reconstruction job every quarter.

Particularly useful for tradies buying materials mid-job, and sole traders tracking deductible spending through the year.

Questions

Receipt scanning questions, answered.

ZappInvoice reads the total including GST, the GST amount and the total excluding GST, then uses those figures to create the expense entry. You add any other detail you want to keep against the expense.

Yes. Scanning is there to save typing, not to take the decision away from you — you can review and change the details on an expense before saving it.

Having the GST amount separated from the GST-exclusive total is what turns a pile of receipts into usable records. It is the breakdown your BAS and your accountant need, and doing it at the moment of purchase is far easier than reconstructing it later.

It moves expense recording from a single painful session into a few seconds per receipt, at the moment you get it. That also means fewer lost receipts, because the record is captured before the paper goes into the glovebox.

Yes. Expenses sit alongside your quotes, invoices and payments in the same app, so income and spending are in one place rather than split across separate tools.

Keep exploring

Invoicing

Quotes, invoices, reminders and clients in one app.

For sole traders

Keep records through the year instead of reconstructing them.

Australian invoice requirements

What information belongs on an invoice you send in Australia.

Stop keeping receipts in the glovebox.

ZappInvoice is launching soon. Join the early access list to be among the first to try it.

Be among the first to try ZappInvoice.